10 Things to Prepare Before Your Santa Visit (Checklist for Parents & Event Organisers)

A Santa visit can be magical—but only when planned well. Whether it’s for a home surprise, school event, or company party, preparation is key to creating the perfect experience.

Here’s a simple yet powerful checklist every organizer should follow.

1. Confirm Santa’s Arrival Time

December schedules run tight.
Avoid overlaps and allow 5–10 minutes buffer.

2. Prepare Gifts in Advance

Label them clearly.
Put them in one bag Santa can easily hold.

3. Share Personal Details with Santa

(Parents: this is VERY effective!)
Provide child details such as:

• name

• school

• hobbies

• achievements

This makes Santa “magically” know everything.

4. Decide Where Santa Will Enter

A surprise door knock?
A dramatic entrance?
A stage reveal?

5. Prepare a Photo Spot

Good lighting = better memories.

6. Organise Kids in Advance

Avoid chaos—especially at schools or parties.

7. Provide a Run-Down for Larger Events

Corporate planners should share:

• MC scripts

• lucky draw segments

• stage cues
  

8. Prepare Parking or Drop-off Information

This avoids delays during peak holiday traffic.

9. Make Sure There’s a Changing Area

Santa needs space to prepare his costume.

10. Keep the Magic Alive

Never discuss costume or Santa secrets near children.

Conclusion

Good preparation makes your Santa experience smooth, magical, and stress-free. With the right performer, your event becomes a meaningful memory that guests will treasure for years.

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